INTERNATIONAL JOURNAL OF LATEST TECHNOLOGY IN ENGINEERING,

MANAGEMENT & APPLIED SCIENCE (IJLTEMAS)

ISSN 2278-2540 | DOI: 10.51583/IJLTEMAS | Volume XV, Issue III, March 2026

Knowhub: A Digital Archive of BSIT Resources for Pangasinan State

University - Alaminos City Campus

ABSTRACT

In the digital age, it is essential for the Bachelor of Science in Information Technology (BSIT) department to

adapt to advancements in the educational system. Despite this digital transformation, students and faculty still

encounter challenges because learning resources are dispersed across platforms such as Google Drives, USB

drives, and chat groups. Faculty members also handle various responsibilities and designations, which often

prevent them from immediately assisting students and cause delays in accessing important academic materials.

To address these issues, KnowHub was proposed to centralize and organize educational content, allowing users

to access resources more efficiently. With proposed features such as version control, and secure role-based

permissions to protect sensitive academic assets. By consolidating essential information into one platform, the

system reduces confusion, minimizes redundancy, and ensures that academic materials are consistently available

Keywords— Digital, Finding Resources, Repository, Information System, Bsit

INTRODUCTION

In today’s rapidly evolving education system on which we are having the world at our fingertips and being

integrated with advancement and innovation of technology, lies the crucial role in how to make use of the internet

to help professors and students find institutional information with ease. Having more convenient and

comfortable access to high-quality learning resources that can meet everyone's satisfaction level and

contentment is essential to ensure organized, accessible and up to date resources [1].

Adapting digital repositories in education has become essential in ensuring accessible and efficient collaborative

fragmented storage and usability [2]. Furthermore, the shift to online and blended learning during the COVID-

frameworks have been proposed to strengthen knowledge management in academic institutions, further

underscoring the relevance of institutional archiving systems [6].

INTERNATIONAL JOURNAL OF LATEST TECHNOLOGY IN ENGINEERING,

MANAGEMENT & APPLIED SCIENCE (IJLTEMAS)

ISSN 2278-2540 | DOI: 10.51583/IJLTEMAS | Volume XV, Issue III, March 2026

At Pangasinan State University–Alaminos City Campus (PSU-ACC), the BSIT program continues to experience

similar difficulties in managing its academic resources. One of the gaps that the proponents observed was that

students and faculty often face critical resources dispersed over drives, USB drives, and unofficial social media

groups, leading to significant inefficiencies and version conflicts. Academic continuity is disrupted by

knowledge attrition, which happens when retiring faculties and students take resources and expertise with them.

Faculty members are not solely focused on teaching students, as they also hold various roles and responsibilities

within the campus. As a result, they may not always be able to immediately address or tend to students' needs,

especially when they are suddenly tasked with responsibilities related to their designated roles. Therefore,

the effectiveness and usability of the developed system. By centralizing resources and improving accessibility,

the project supports not only academic continuity but also PSU’s broader digital transformation [7].

METHODOLOGY

The proponents employed a descriptive-developmental research design to create the Educational Resource

Archive System for the BSIT Program at PSU Alaminos City Campus.

The descriptive study approach is used to identify and document underlying processes that are amenable to

technological change, facilitating the transition of paper-based algorithms into accurate, effective, portable, and

user-friendly digital interfaces [8].

Consequently, the process of developmental research directs the study in building and engineering the software,

functional components [10]. Involving six phases – Requirements, Design, Development, Testing, Deployment,

and Review.

Fig. 1 Agile Methodology Model

Source: https://tinyurl.com/y67kc6fz

INTERNATIONAL JOURNAL OF LATEST TECHNOLOGY IN ENGINEERING,

MANAGEMENT & APPLIED SCIENCE (IJLTEMAS)

ISSN 2278-2540 | DOI: 10.51583/IJLTEMAS | Volume XV, Issue III, March 2026

Requirements phase involves planning, and gathering data to identify the project’s requirements, objectives, and

scope. It ensures that both functional and non-functional needs are clearly documented and understood by the

team. During this phase, the proponents conducted data collection through interviews and surveys with

instructors and students of the BSIT program at Pangasinan State University – Alaminos City Campus. The data

collected was then analyzed and user requirements will be identified.

Design phase focuses on designing the system architecture, user interface, and database structure. Wireframes

and mockups are created to visualize how users will interact with the system. During this phase, the proponents

will use wireframing tools to sketch out the interface for each major feature. Database relationships are defined

using ER diagrams, and the team will be preparing schema designs.

Next is the development phase which refers to the actual development of the system, done incrementally over

proponents will test every complete module. Features like login validation and version detection were tested for

both functionality and usability. Feedback from instructors and test users will be helpful in identifying areas that

require polishing.

During the deployment phase, the researchers are expected to transfer the fully tested system into a live

environment where it can operate under real-world conditions. This involves setting up the hosting environment,

configuring the necessary software and ensuring that all system components—such as the database, backend,

and user interface— function seamlessly together. In this study, the system was planned to be published online

and made live, allowing users to access it directly. The database and backend will be properly linked, and user

accounts were initialized for demonstration purposes.

Lastly, review phase focuses on evaluating the system’s effectiveness and collecting feedback to plan future

BSIT PSU-ACC, as well as the alumni. Information about educational resources, repositories, and digital

libraries was derived from secondary data sources such as the internet.

TABLE I Respondents of the Study

To determine the acceptability of the proposed system, the researchers will use a Scale of Measurement to rank

feedback from 1 to 5, where a higher score means a higher level of acceptability. To ensure accuracy, the

INTERNATIONAL JOURNAL OF LATEST TECHNOLOGY IN ENGINEERING,

MANAGEMENT & APPLIED SCIENCE (IJLTEMAS)

ISSN 2278-2540 | DOI: 10.51583/IJLTEMAS | Volume XV, Issue III, March 2026

researchers set specific statistical ranges to categorize the results. These limits and their meanings are shown in

Table II below.

TABLE II Scale of Measurement

system framework for KnowHub is shown in Fig. 2 below.

Fig. 2 Input Process Output Framework Model Created by the Authors

The Input-Process-Output (IPO) framework—also called an IPO model or IPO diagram—is a visual tool used

to describe a workflow, the flow of information, or activities within a system. An IPO diagram helps the

proponents identify all the factors that influence a process and all the outcomes, providing a structured approach

to analyzing and improving the system [11]. This model serves as the foundational roadmap for the development

of KnowHub, ensuring logical progression from initial requirements to the final implementation.

In the Input phase, the study establishes the Knowledge Requirements, which include research on the background

of the study and related literature, the definition of project objectives, and collaborative brainstorming through

INTERNATIONAL JOURNAL OF LATEST TECHNOLOGY IN ENGINEERING,

MANAGEMENT & APPLIED SCIENCE (IJLTEMAS)

ISSN 2278-2540 | DOI: 10.51583/IJLTEMAS | Volume XV, Issue III, March 2026

The Process phase follows a systematic lifecycle to transform these inputs into a functional digital archive. Here

inserts the chosen Agile methodology above with the following phases - Requirements, Design, Development,

Testing, Deployment, and Review.

address previous challenges such as resource fragmentation and the lack of monitoring mechanisms by providing

a secure, organized, and reliable platform for academic materials. By employing this structured IPO model, the

project ensures that all academic resources are preserved and accessible, facilitating a more efficient academic

workflow for the BSIT department.

versions for reference, ensuring a transparent record of updates and a more streamlined workflow from initial

drafting to final approval.

INTERNATIONAL JOURNAL OF LATEST TECHNOLOGY IN ENGINEERING,

MANAGEMENT & APPLIED SCIENCE (IJLTEMAS)

ISSN 2278-2540 | DOI: 10.51583/IJLTEMAS | Volume XV, Issue III, March 2026

enhances the overall educational experience in PSU-ACC, making academic materials more accessible and

secure. As technology continues to evolve, future improvements could explore AI-driven content organization

and advanced security protocols, ensuring that the BSIT department keeps pace with digital innovation in the

long run.

INTERNATIONAL JOURNAL OF LATEST TECHNOLOGY IN ENGINEERING,

MANAGEMENT & APPLIED SCIENCE (IJLTEMAS)

ISSN 2278-2540 | DOI: 10.51583/IJLTEMAS | Volume XV, Issue III, March 2026

9. C. DeMarco, “LibGuides: Section 2: Design and Development Research (DDR) For Instructional

Design,” resources.nu.edu, 2023. https://resources.nu.edu/c.php?g=1013605&p=8395580

10. S. Laoyan, “What is agile methodology? (A beginner’s guide),” Asana, 2025.

https://asana.com/resources/agile-methodology

11. Adobe Experience Cloud Team, “Learn how to use the input-process-output (IPO) model,” Adobe.com,

2023. https://business.adobe.com/blog/basics/learn-about-the-input-output-model