www.rsisinternational.org

Page 3512

INTERNATIONAL JOURNAL OF LATEST TECHNOLOGY IN ENGINEERING,

MANAGEMENT & APPLIED SCIENCE (IJLTEMAS)

ISSN 2278-2540 | DOI: 10.51583/IJLTEMAS | Volume XV, Issue V, May 2026

FitDrive Management System: A Python-Based Gym Membership

System Using OOP Principles

Mata, Aquirei Aiken M., Ortiz, Dexter Dave R., Ongoco, John Axle C., Loreno, Roger Jr. D.,

Gatchalian, Sean John R., Portades, Vhan Froi, Engr. Fabro, Meshelle N.

Department of Computer Engineering Eulogio “Amang” Rodriguez Institute of Science and Technology

(EARIST) Nagtahan, Manila, Philippines

DOI: https://doi.org/10.51583/IJLTEMAS.2026.150500285

Received: 07 June 2026; Accepted: 12 June 2026; Published: 26 June 2026

ABSTRACT

The FitDrive Management System is a desktop-based application developed in Python with SQLite database

integration to efficiently manage gym member records. The system automates administrative tasks including

adding, updating, deleting, and searching member information, significantly reducing the need for manual

record-keeping. A reporting feature allows staff to view total registered members and estimated monthly

revenue, improving data accessibility and organization. Input validation ensures that incomplete or invalid

entries cannot be saved, enhancing accuracy. Through a structured database design and user-friendly interface,

the system improves operational efficiency and minimizes errors in managing member information. The project

demonstrates the practical application of Python programming, Object-Oriented Programming (OOP), and

database management to create a functional management system for small to medium-sized gym facilities.

Keywords: Gym Management System, Python, SQLite, OOP, Membership Management, GUI, Database

Integration

INTRODUCTION

Background of the Study

Many gyms still rely on manual methods such as logbooks, paper records, and handwritten lists to manage

member information and payments. These traditional methods often result in lost records, inaccurate data,

delayed processing, and difficulties in organizing membership information. Handling a large number of members

manually consumes significant staff time and effort.

With the advancement of technology, computerized management systems have become essential for

improving operational efficiency and data management in gyms. A Python-based Gym Membership System with

a database allows administrators to store, retrieve, and manage member records securely and efficiently.

The FitDrive Management System was developed to automate the management of gym membership records.

Using Python, OOP principles, and SQLite database integration, the system allows administrators to perform

member record operations, monitor payments, track attendance, and generate simple reports, significantly

improving administrative workflow and accuracy.

Statement of the Problem

This study aims to answer the following questions:

1. How can the system simplify the management of gym membership records?

2. How can the system improve monitoring of member information, payments, and attendance?

www.rsisinternational.org

Page 3513

INTERNATIONAL JOURNAL OF LATEST TECHNOLOGY IN ENGINEERING,

MANAGEMENT & APPLIED SCIENCE (IJLTEMAS)

ISSN 2278-2540 | DOI: 10.51583/IJLTEMAS | Volume XV, Issue V, May 2026

3. How can a GUI-based system improve record management efficiency compared to manual methods?

4. How does database integration improve the storage and retrieval of membership data?

5. How effective is the system in performing functions such as Add, View, Update, Delete, Clear, and Exit?

Objectives of the Study

General Objective

To develop a functional FitDrive Management System that efficiently manages gym member records using

Python programming and SQLite database integration.

Specific Objectives

1. Develop a computerized system for managing gym membership records efficiently.

2. Store and organize member information securely in an SQLite database.

3. Generate reports to monitor total members and monthly revenue.

4. Reduce manual work and improve the accuracy and accessibility of gym records.

5. Create a user-friendly GUI to make the system easier to operate.

Significance of the Study

 Gym Members: Faster processing, reduced errors, and easier access to membership information.

 Gym Staff and Owners: Reduced paperwork, efficient monitoring, and streamlined administrative

tasks.

 Students and Developers: Practical experience in Python, OOP, and database management.

 Future Researchers: A reference model for developing similar small business management systems.

Scope and Limitations

Scope:

 Developed using Python and SQLite database integration.

 GUI-based system for managing gym member records.

 Includes Add, View, Update, Delete, Search, Generate Reports, and Clear functions.

 Displays total members and estimated monthly revenue.

Limitations:

 Designed for small-scale gyms.

 No online access or multi-user support.

 Lacks online payment processing and automated notifications.

 Does not support biometric attendance or advanced security features.

REVIEW OF RELEVANT THEORY, STUDIES, AND LITERATURE

This chapter presents the relevant theories, studies, and literature that form the foundation for the development

of the FitDrive Management System, a Python-based gym membership management application. The review

covers gym management systems, database integration, Object-Oriented Programming (OOP), graphical

user interfaces (GUI), related studies, related systems, and technologies used in small business management

systems.

www.rsisinternational.org

Page 3514

INTERNATIONAL JOURNAL OF LATEST TECHNOLOGY IN ENGINEERING,

MANAGEMENT & APPLIED SCIENCE (IJLTEMAS)

ISSN 2278-2540 | DOI: 10.51583/IJLTEMAS | Volume XV, Issue V, May 2026

Gym Management Systems

Gym management systems are digital platforms designed to streamline operations such as member registration,

membership fee tracking, class scheduling, and reporting. Manual record-keeping in gyms often results in

misplaced records, delayed processing, and administrative inefficiency. Automating these processes improves

accuracy, reduces human error, and enhances the overall operational workflow (Smith & Jones, 2022).

Key features of gym management systems include

 Membership registration and renewal

 Attendance tracking

 Billing and payment processing

 Class scheduling

 Reporting for revenue, membership statistics, and attendance

Studies show that gyms using computerized systems experience improved customer satisfaction, faster

processing, and more accurate record management (Bhavani et al., 2025).

Database Integration

Databases are central to the reliability of management systems. SQLite is commonly used in small-scale

applications because it is lightweight, file-based, and easy to integrate with Python. Database integration allows

for:

 Persistent storage of member records

 CRUD (Create, Read, Update, Delete) operations

 Real-time updates of membership and payment status

 Generation of accurate reports for decision-making

Kumar and Singh (2021) emphasize that relational databases such as SQLite improve record consistency, data

security, and accessibility in educational and small business management applications.

Pushpa et al. (2024) also highlighted the importance of good database design for robust data control and system

reliability. In the fitness industry, such designs support smarter operations and improved productivity.

Object-Oriented Programming (OOP)

Object-Oriented Programming organizes code into classes and objects, promoting modularity, code reusability,

and easier maintenance. In Python-based management systems:

 Classes represent entities like Member, Transaction, or GymClass

 Methods perform actions like adding new members, processing payments, or generating reports

 OOP improves system scalability and simplifies future updates or feature additions

Bhavani et al. (2025) found that OOP-based designs enhance functionality and reduce the complexity of software

maintenance in small business applications.

Graphical User Interface (GUI)

GUI allows users to interact with the system through visual elements such as forms, buttons, and tables. Tkinter

is a Python library commonly used for building desktop applications:

 Forms enable data entry for member registration and transactions

 Tables display real-time information on membership status, revenue, and attendance

www.rsisinternational.org

Page 3515

INTERNATIONAL JOURNAL OF LATEST TECHNOLOGY IN ENGINEERING,

MANAGEMENT & APPLIED SCIENCE (IJLTEMAS)

ISSN 2278-2540 | DOI: 10.51583/IJLTEMAS | Volume XV, Issue V, May 2026

 Buttons and menus facilitate navigation between system modules

Shneiderman et al. (2016) highlight that GUI-based applications improve usability, reduce training time, and

enhance user satisfaction.

Related Studies

In creating a system, strict compliance with data organization, standardization, performance, and integrity

is essential. Pushpa et al. (2024) emphasized that good database design is vital for reliable data control.

In the fitness industry, Gym Management Systems (GMS) improve efficiency by automating tasks, enhancing

accuracy, and providing actionable insights (Chokhandre et al., 2025). These studies align with the goal of this

research to develop a more effective record-keeping system for gym memberships.

Related Systems

Previous studies analyzing gym management applications revealed limitations in cost, accessibility, and backend

support. Kurashkin et al. (2022) reviewed systems such as GymBoom, GymApp Pro, iGym Pro, and Daily

Strength, highlighting that foreign systems are often expensive and lack complete backend database

functionality.

SQLite was chosen for the FitDrive system due to its simplicity, security, and adaptability. As an open-source

engine, it allows modifications and supports desktop, mobile, and small web applications, ensuring the system

meets project requirements effectively.

Related Technologies

SQL-driven systems provide fast, reliable, and adaptable performance for managing transactional data (Šušter

& Ranisavljević, 2023). They enhance storage capacity, remove constraints, and ensure an efficient user

experience.

Matcha and Mishra (2025) compared SQL and NoSQL databases, concluding that SQL is ideal for transactional

applications, while NoSQL is better for flexible and large-scale data structures. For the FitDrive Management

System, SQL databases are preferred to ensure accurate, reliable, and secure management of gym membership

records and transactions.

Synthesis of the Study

The reviewed literature consistently highlights the need for automated, database-integrated, and GUI-based

management systems to improve efficiency, accuracy, and usability.

 Pushpa et al. (2024) and Chokhandre et al. (2025) focused on database design and system efficiency.

 Kurashkin et al. (2022) analyzed existing gym applications and identified accessibility and backend

limitations.

 Šušter & Ranisavljević (2023) and Matcha & Mishra (2025) emphasized the benefits of SQL for

transactional data.

Drawing from these studies, the FitDrive Management System integrates Python, OOP, GUI, and SQL

database design to address prior limitations. Input validation, record management, and reporting functionalities

are implemented to ensure a robust, efficient, and reliable gym membership management system.

This study synthesizes prior research and applies best practices in database design, OOP programming, and GUI

development to create a refined solution that improves membership operations, automates administrative tasks,

and enhances operational efficiency.

www.rsisinternational.org

Page 3516

INTERNATIONAL JOURNAL OF LATEST TECHNOLOGY IN ENGINEERING,

MANAGEMENT & APPLIED SCIENCE (IJLTEMAS)

ISSN 2278-2540 | DOI: 10.51583/IJLTEMAS | Volume XV, Issue V, May 2026

METHODOLOGY

Research Design

This study utilized a Software Development Research approach under the Descriptive Research Design. The

primary goal was to simplify and enhance the management of gym membership information through a

computerized system.

This approach allowed the researchers to design, develop, implement, and evaluate a functional system that

addresses inefficiencies in manual processes, including errors in member record-keeping, attendance monitoring,

and payment tracking.

System Development Process

The development of the Gym Membership System followed the Software Development Life Cycle (SDLC) to

ensure efficiency, reliability, and high-quality results. The phases included:

Planning

During this phase, the researchers identified problems in the current manual system, such as misplaced member

records, delayed attendance tracking, and difficulty monitoring payments. The objectives, scope, and limitations

of the study were defined, and the specific functionalities needed for the system were determined through

observation and consultation with gym staff.

Design

This phase focused on designing the system’s structure and appearance. Researchers created the system

flowchart, GUI layout, and database design. The flowchart illustrated the sequential steps of the system, while

the GUI layout ensured a user-friendly interface for both administrators and gym members.

Development

The system was developed using Python programming with Object-Oriented Programming (OOP)

principles. This modular approach allowed for reusable code and easier maintenance. Core functionalities

included:

 Member registration and login verification

 Payment processing

 Attendance monitoring

 Record management

 Report generation

The SQLite database was integrated to manage permanent storage of member information, attendance records,

and payment details. GUI components were implemented using PyQt5 for efficient and intuitive user interaction.

Testing

Functional testing was performed to identify and correct errors or technical issues. All modules—including Add,

View, Update, Delete, Search, Clear, and Exit functions—were tested. Input validation mechanisms ensured data

integrity, preventing incomplete or duplicate entries. Testing also evaluated the accuracy of reports and system

response to invalid inputs.

www.rsisinternational.org

Page 3517

INTERNATIONAL JOURNAL OF LATEST TECHNOLOGY IN ENGINEERING,

MANAGEMENT & APPLIED SCIENCE (IJLTEMAS)

ISSN 2278-2540 | DOI: 10.51583/IJLTEMAS | Volume XV, Issue V, May 2026

Implementation

After successful testing, the system was deployed for actual use. Gym administrators were provided with an

orientation and user guidelines to ensure efficient adoption. The implementation phase included monitoring

system use to verify that all modules were operational and meeting the intended objectives.

Maintenance

Continuous evaluation and updates were performed post-deployment to maintain system efficiency and

reliability. Improvements were made as needed to correct errors, enhance functionality, and ensure that the

system remains accurate, secure, and user-friendly.

System Flowchart / Design

Figure 1. Overall System Flowchart

This flowchart describes the general process and the system design of the proposed Gym Membership System.

It highlights the process flow, procedures, and decision-making processes involved in the system, its

administrators, and the users. The process flow of the system begins when the administrator or the member logs

into the system using their usernames and passwords. In this case, the system checks whether the entered login

details are valid, and only after the validation does the user enter the system.

The system flow incorporates input validation and decision checks to prevent errors and ensure accurate

database operations.

Tools and Technologies Used

Several tools and technologies were used in the development of the Gym Membership Management System in

order to increase the success of the system. These include Visual Studio Code, Python, PyQt5, and SQLite3.

Visual Studio Code

The Visual Studio Code platform plays a great role in the coding process of the system. It is effective in the

coding, debugging, and improving the editing process in a more efficient way. Besides, the user-friendly

interface of the software makes it easier for coding.

Python

Python was used as the programming language of the various processes in the system. These include member

registration, login verification, payment process, record management, among others. The use of python is due

to the effectiveness and ease of use of the language.

PyQt5

Documentation about PyQt5 was necessary in the designing process of the interface of the system. PyQt5 played

a great role in designing the interface of the system by designing windows, buttons, forms, and tables.

SQLite 3

The database management system used for this project is SQLite 3. The database helps in storing vital

information such as attendance records, payments made, and membership information. SQLite 3 is the most

suitable for developing the management system.

This methodology ensures that the Gym Membership System is efficient, reliable, user-friendly, and

maintainable, combining OOP, GUI, and database integration to automate gym membership management.

www.rsisinternational.org

Page 3518

INTERNATIONAL JOURNAL OF LATEST TECHNOLOGY IN ENGINEERING,

MANAGEMENT & APPLIED SCIENCE (IJLTEMAS)

ISSN 2278-2540 | DOI: 10.51583/IJLTEMAS | Volume XV, Issue V, May 2026

RESULTS AND DISCUSSION

This chapter presents the results and discussion of the developed FitDrive Gym Membership System, including

its key features, graphical interface, database integration, and functional testing.

System Overview

The Gym Membership System is a desktop-based application designed to make the daily administration of gym

records as simple and efficient as possible. Built using a modern graphical user interface, the system provides

gym staff with a unified workspace where they can handle all essential member records without needing to

navigate through a maze of complex menus.

The interface itself is cleanly divided into three functional zones that keep the workflow organized. At the very

top, spacious text boxes allow the administrator to type in a member's primary details: their name, phone number,

and monthly subscription fee. Directly beneath these inputs lies a row of distinct, color-coded operation buttons

that handle the system's core actions: Add (Green), Update (Blue), Delete (Red), Clear (Yellow), and Exit

(Grey). The entire bottom half of the screen is dedicated to a live data grid that displays the active membership

roster, tracking crucial metrics including custom-assigned IDs, phone numbers, exact financial rates, join dates,

and account statuses.

The FitDrive Gym Membership System is a desktop-based Python application designed to automate

membership management. It integrates the following functionalities:

 Member registration and profile management

 Attendance tracking

 Payment monitoring

 Reporting for total members and estimated monthly revenue

 CRUD operations for membership records

The system uses Python with OOP principles, a PyQt5 GUI, and SQLite3 database for persistent storage.

System Features and Results

The application’s visual design heavily emphasizes ergonomics and user-centric design. By utilizing a dark-

mode theme, the interface drastically reduces eye strain for front-desk staff who often manage the system for

long periods during a shift.

The intentional use of color-coding on the action buttons serves as a psychological guide for the operator. The

green "Add" button signals a safe, creative action, while the sharp red "Delete" button acts as a natural visual

stop sign, prompting the user to be deliberate before making a permanent change. Furthermore, the data table at

the bottom is built to be completely dynamic; it shifts and populates information immediately when an action is

performed, eliminating the need for a manual refresh button and ensuring the user is always looking at the most

current data state.

www.rsisinternational.org

Page 3519

INTERNATIONAL JOURNAL OF LATEST TECHNOLOGY IN ENGINEERING,

MANAGEMENT & APPLIED SCIENCE (IJLTEMAS)

ISSN 2278-2540 | DOI: 10.51583/IJLTEMAS | Volume XV, Issue V, May 2026

Figure 2. Main Menu Interface of the FitDrive Gym Membership System

This figure shows the main menu interface of the Gym Membership System. Administrators can add, update,

delete, and clear member records. It also provides search functionality, displays member information in a table

with ID, name, phone, monthly fee, join date, and status, and includes an exit button for safely closing the

application. The interface is designed for intuitive use, allowing efficient management of gym membership data.

Member Registration

The Add Member module allows administrators to register new gym members with details such as:

 Name

 Member ID

 Membership type

 Contact information

 Payment status

Result:

 New members are successfully added to the database.

 Input validation prevents blank or duplicate entries, ensuring data integrity.

www.rsisinternational.org

Page 3520

INTERNATIONAL JOURNAL OF LATEST TECHNOLOGY IN ENGINEERING,

MANAGEMENT & APPLIED SCIENCE (IJLTEMAS)

ISSN 2278-2540 | DOI: 10.51583/IJLTEMAS | Volume XV, Issue V, May 2026

Figure 3. Success Message Displayed After Adding a New Member

The ADD Button: When a new client registers at the gym, the administrator types their information into the

blank fields and clicks the green button. The system instantly runs a quick validation check, communicates with

the database, and automatically assigns a unique, sequential Member ID (such as 1005). A success dialog

window pops up to confirm the registration, and a new row appears in the main table. The system is also

programmed to pull the computer’s current calendar date automatically to log the exact Join Date, while

initializing the member's status to active.

View Members and Search

The View Members module displays all registered members in a table. The Search function allows administrators

to locate specific members using the member ID or name.

Result:

 Records are displayed accurately.

 Search results are correct and instantaneous, improving administrative efficiency.

Update Records

Administrators can edit existing member information, such as membership type or payment status.

Result:

 Updated records are reflected in the database immediately.

 Input validation prevents incorrect updates.

Figure 4. Update Member Functionality of The FitDrive Gym Membership System

www.rsisinternational.org

Page 3521

INTERNATIONAL JOURNAL OF LATEST TECHNOLOGY IN ENGINEERING,

MANAGEMENT & APPLIED SCIENCE (IJLTEMAS)

ISSN 2278-2540 | DOI: 10.51583/IJLTEMAS | Volume XV, Issue V, May 2026

The UPDATE Button: If a member changes their contact number or renegotiates their monthly rate, the

administrator simply clicks on that member's row in the table below. The software immediately pulls that

member's data back up into the input fields at the top of the screen. Once the administrator types in the updated

details and clicks the blue button, the changes are pushed straight to the database. A "Member Updated"

notification confirms the success, and the grid below instantly reflects the corrected values.

Attendance and Payment Tracking

The system allows recording of member attendance and payment status to monitor gym activity and revenue.

Result:

 Attendance logs are updated accurately.

 Payment status reflects current dues or completed payments.

 Estimated monthly revenue is calculated correctly.

Graphical User Interface

The PyQt5 GUI includes forms, buttons, and tables, allowing intuitive navigation between modules.

Result:

 Users can perform all operations without requiring technical knowledge.

 The interface reduces errors by providing clear instructions and visual confirmation of actions.

Figure 4. Exit Confirmation Dialog Box Asking User To Confirm Application Closure

The EXIT Button: This button provides a safe and orderly shutdown process for the application. Instead of

abruptly cutting off the program, clicking the grey button ensures that any active connections between the

frontend interface and the backend database are closed out cleanly, protecting the system files from potential

corruption.

Figure 5. Guest Check-in interface of the EARIST Gym Management System

It shows the daily check-in list with guest details such as name, gender, phone number, entry time, fee paid, and

date. The interface includes buttons for adding a guest, checking guest information, and editing phone numbers,

designed for efficient gym visitor management.

www.rsisinternational.org

Page 3522

INTERNATIONAL JOURNAL OF LATEST TECHNOLOGY IN ENGINEERING,

MANAGEMENT & APPLIED SCIENCE (IJLTEMAS)

ISSN 2278-2540 | DOI: 10.51583/IJLTEMAS | Volume XV, Issue V, May 2026

Figure 6. Members Management interface of the EARIST Gym Management System

It displays the member details, including Member ID, Name, Phone, Plan, Fee, Date Paid, and Status. The

interface provides options to add new members, edit existing member information, toggle member status, and

view attendance records for efficient gym membership management.

Figure 7. Payment History interface of the EARIST Gym Management System

It shows the complete list of payments from members and guests, including payer name, ID, phone number, and

total revenue. The interface includes a summary of daily revenue and a report summary button for efficient

financial tracking and record management.

Functional Testing Results

Functional testing validated all core modules. Sample test cases include:

Test Case

Action

Expected Result

Actual Result

Status

Blank Input

Left a required field empty

System prompts user

Prompt displayed

PASS

Add Member /

Record

Entered valid member

information

Record saved in database

Saved successfully

PASS

Update Record

Edited member information

Database reflects changes

Updated

successfully

PASS

Delete Record

Deleted member record

Record removed from

database

Deleted successfully

PASS

Search Member

Searched by name or ID

Correct member displayed

Correct record

retrieved

PASS

Attendance

Tracking

Logged member attendance

Attendance updated

Attendance saved

PASS

Payment Tracking

Updated payment status

Status reflected in database

Status updated

PASS

Generate Report

Requested summary report

Report matches database

Correct report

generated

PASS

Invalid Input

Entered non-numeric or

incorrect data

System shows error

message

Passed

PASS

Empty Field

Left required fields blank in

any module

System asks user to

complete fields

Passed

PASS

Invalid Phone

Number

Entered non-numeric phone

number

System rejects input

Passed

PASS

Exit System

Closed application

Application closes properly

Passed

PASS

All test cases passed, confirming the system is functional, reliable, and accurate.

www.rsisinternational.org

Page 3523

INTERNATIONAL JOURNAL OF LATEST TECHNOLOGY IN ENGINEERING,

MANAGEMENT & APPLIED SCIENCE (IJLTEMAS)

ISSN 2278-2540 | DOI: 10.51583/IJLTEMAS | Volume XV, Issue V, May 2026

DISCUSSION OF FINDINGS

The results indicate that the FitDrive Gym Membership System effectively automates administrative tasks,

reducing manual errors and improving operational efficiency. Key benefits include:

 Accurate record-keeping: All membership and payment data are stored securely in SQLite.

 Improved efficiency: Attendance, payments, and member searches are handled instantly.

 User-friendly GUI: Administrators can perform tasks easily without technical expertise.

 Reliable reporting: Summarized reports help management monitor gym activity and revenue.

Overall, the system demonstrates that Python, OOP, GUI design, and SQLite integration can significantly

improve small-scale gym management operations, providing a robust, accurate, and easy-to-use solution.

CONCLUSIONS AND RECOMMENDATIONS

Conclusions

Based on the development, testing, and evaluation of the FitDrive Gym Membership System, the following

conclusions were drawn:

1. Automated Membership Management: The system successfully automates gym membership

operations, including member registration, attendance tracking, and payment management, significantly

reducing the need for manual processes.

2. Accuracy and Reliability: Integration with an SQLite database ensures permanent storage of member

records, accurate tracking of attendance and payments, and reliable data retrieval.

3. Functional Performance: Functional testing confirmed that all modules—including Add, View,

Update, Delete, Search, Attendance, Payment, and Report generation—performed correctly and

efficiently.

4. User-Friendly Interface: The PyQt5 GUI allows administrators to navigate and operate the system

easily without technical expertise, improving usability and reducing operational errors.

5. Operational Efficiency: The system improves administrative efficiency by providing quick access to

member records, payment status, attendance logs, and summary reports.

Overall, the FitDrive system provides a robust, reliable, and user-friendly solution for gym membership

management, enhancing accuracy, efficiency, and record-keeping in small to medium gym facilities.

Recommendations

Based on the findings and limitations observed during system development, the following recommendations are

proposed:

1. User Authentication: Implement role-based access control for administrators, trainers, and staff to

enhance security and accountability.

2. Enhanced GUI Features: Improve the interface with dashboards showing analytics such as monthly

attendance trends, revenue graphs, and membership growth.

3. Barcode or QR Code Integration: Include scanning features for faster check-ins and membership

verification.

4. Multi-User Network Access: Allow multiple users to operate the system concurrently in networked

gym environments.

5. Cloud or Online Backup: Implement cloud storage or remote database synchronization to prevent data

loss and allow secure offsite access.

6. Payment Integration: Include online or automated payment processing to streamline membership fee

collection.

www.rsisinternational.org

Page 3524

INTERNATIONAL JOURNAL OF LATEST TECHNOLOGY IN ENGINEERING,

MANAGEMENT & APPLIED SCIENCE (IJLTEMAS)

ISSN 2278-2540 | DOI: 10.51583/IJLTEMAS | Volume XV, Issue V, May 2026

7. Notifications and Alerts: Add automated alerts for membership expirations, unpaid dues, or missed

attendance sessions.

8. Mobile Access: Develop a mobile version of the system to allow members and staff to access information

remotely.

9. Maintenance and Upgrades: Conduct periodic system evaluations and updates to address user

feedback, improve performance, and add new features.

10. Usability Testing: Conduct further usability tests with gym staff to refine workflow and optimize user

experience.

In conclusion, the FitDrive Gym Membership System fulfills its primary objectives, but implementing these

recommendations will enhance its functionality, usability, and scalability, making it suitable for broader

application in modern gym facilities.

ACKNOWLEDGEMENT

The researchers would like to express their heartfelt appreciation to Engr. Meshelle N. Fabro, PCpE, for her

dedicated mentorship, professional guidance, and expert supervision throughout the completion of this study.

Her valuable insights, constructive suggestions, and continuous encouragement significantly contributed to the

successful development and improvement of this research.

The researchers also extend their sincere gratitude to the Eulogio “Amang” Rodriguez Institute of Science

and Technology (EARIST), particularly the Department of Computer Engineering, together with its faculty

members, for providing the academic knowledge, technical resources, and institutional support necessary for the

accomplishment of this project. The institution’s commitment to excellence in education, innovation, and

research played an essential role in the success of this study.

Special thanks are also given to the families and friends of the researchers for their unwavering support, patience,

understanding, and motivation. Their encouragement served as a source of inspiration and strength throughout

the challenges encountered during the research process.

Above all, the researchers offer their deepest gratitude to Almighty God for the wisdom, guidance, strength, and

perseverance bestowed upon them throughout this endeavor. This work is humbly dedicated to His glory,

acknowledging that every achievement was made possible through His grace and blessings.

REFERENCES

1. Bhavani, V. T., Chinthana, S., Aishwarya, K., Shweta, B., & Nirmala, S. (2025). Implementation of a

Python-based expense tracker and management system. International Journal for Multidisciplinary

Research.

2. Chokhandre, P., Singh, M., & Jadhav, R. (2025). Gym Management Systems: Enhancing operational

efficiency in fitness centers. International Journal of Sports and Health Management, 4(2), 101–109.

3. Chokhandre, S., Raut, A., Chhatre, R., & Tarekar, S. (2025). Gym Management System. International

Journal of Scientific Research and Technology, 2(1), 74–81. https://www.ijsrtjournal.com/article/Gym-

Management-System

4. Kumar, R., & Singh, A. (2021). Database integration techniques in educational and small business

management systems. International Journal of Computer Applications, 174(15), 12–20.

5. Kurashkin, M., Petrova, L., & Ivanov, D. (2022). Comparative analysis of gym management applications:

Accessibility, cost, and database utilities. Journal of Fitness Technology Research, 5(3), 45–57.

6. Kurashkin, S. O., Bukhtoyarov, V. V., Bocharov, A. N., Lavrishchev, A. V., & Seregin, Y. N. (2022).

Software designed for fitness club client's requirements management automation. Proceedings of MIP

Computing-V 2022, 3091, Article 3. https://ceur-ws.org/Vol-3091/paper03.pdf

7. Matcha, S., & Mishra, R. (2025). Database selection and management: Choosing the right database (SQL

vs. NoSQL) for your application. International Journal of Research in Humanities & Social Sciences,

13(3), 70–76.

www.rsisinternational.org

Page 3525

INTERNATIONAL JOURNAL OF LATEST TECHNOLOGY IN ENGINEERING,

MANAGEMENT & APPLIED SCIENCE (IJLTEMAS)

ISSN 2278-2540 | DOI: 10.51583/IJLTEMAS | Volume XV, Issue V, May 2026

8. Matcha, S., & Mishra, R. (2025). SQL vs NoSQL database systems: Comparative analysis for

transactional and flexible applications. International Journal of Computer Database Systems, 7(1), 25–

33.

9. Pushpa, Ch. M., et al. (2024). Design and development of database and its effective implementation.

International Journal of Scientific Research in Computer Science, Engineering and Information

Technology, 10(3), 586–589.

https://www.researchgate.net/publication/381604049_Design_and_Development_of_Database_and_its

_Effective_Implementation

10. Pushpa, P., Kumar, V., & Reddy, S. (2024). Principles of robust database design for small business

management systems. Journal of Software Engineering and Applications, 17(4), 211–223.

11. Shneiderman, B., Plaisant, C., Cohen, M., Jacobs, S., Elmqvist, N., & Diakopoulos, N. (2016). Designing

the user interface: Strategies for effective human-computer interaction (6th ed.). Pearson.

12. Smith, L., & Jones, K. (2022). Automation in small business management systems: Improving accuracy

and operational efficiency. Journal of Business Informatics, 14(2), 55–63.

13. Suya, F., Li, J., Zhao, G., Li, J., Chen, X., & Wong, D. S. (2026). Smart POS and inventory management

systems for small-scale retail operations. International Journal of Retail Technology, 12(1), 45–56.

14. Šušter, A., & Ranisavljević, N. (2023). SQL-driven systems for small business and institutional

management: Performance and reliability analysis. Journal of Database Management, 35(2), 78–89.

15. Šušter, I., & Ranisavljević, T. (2023). Optimization of MySQL database. Journal of Process

Management. New Technologies, 11(1-2), 141–151.

https://pdfs.semanticscholar.org/8123/25ef75570fd306a8590136fd74698cd0ec39.pdf

16. SynapseIndia. (n.d.). 5 key benefits of membership management software.

https://www.synapseindia.com/article/5-key-benefits-of-membership-management-software

17. MembersHerpa. (n.d.). What is the purpose of a membership database?

https://www.membersherpa.com/what-is-the-purpose-of-a-membership-database/

ABOUT THE AUTHORS

Aquirei Aiken M. Mata is a first-year Computer Engineering student at the Eulogio “Amang” Rodriguez

Institute of Science and Technology (EARIST). He is currently developing his knowledge and skills in computer

programming, electronics, and information technology as part of his academic journey in the field of Computer

Engineering. Passionate about learning and technology, he aims to become a competent and industry-ready

professional capable of adapting to the rapidly evolving demands of the technology sector.

Sean John R. Gatchalian is currently pursuing a Bachelor's Degree in Computer Engineering as a first year

college student at Eulogio "Amang" Rodriguez Institute of Science and Technology. He was responsible for the

"Search Member" feature of the system in this study. During his senior highschool years, he has contributed in

the development of a capstone project titled "Remote Controlled Portable Tractor for Efficient Farming."

Roger D. Loreno Jr. is currently pursuing a bachelor's degree in computer engineering as a first-year college

student at Eulogio "Amang" Rodriguez Institute of Science and Technology.During his senior high school years,

he contributed to the PALMA hymn by creating music for their school. He also got the NC II animation.

John Axle C. Ongoco is currently pursuing a Bachelor's Degree in Computer Engineering as a first year college

student at Eulogio "Amang" Rodriguez Institute of Science and Technology. During his senior highschool years,

he has contributed in the animation of his group and he also contributed and lead to manage and organize the

motherboard. He was responsible in System Design of this study the "Add, Update, Clear, Delete, and Exit"

Dexter Dave R. Ortiz is a first-year Bachelor of Science in Computer Engineering student at Eulogio "Amang"

Rodriguez Institute of Science and Technology. During his Senior High School years at University of Perpetual

Help System Manila, he contributed to a capstone project that involved the design and development of an

Arduino-based smoke detection system intended for use inside public buses. He was responsible for the hardware

assembly and wiring of the system. He is also responsible for developing the Report Summary section of this

project.

www.rsisinternational.org

Page 3526

INTERNATIONAL JOURNAL OF LATEST TECHNOLOGY IN ENGINEERING,

MANAGEMENT & APPLIED SCIENCE (IJLTEMAS)

ISSN 2278-2540 | DOI: 10.51583/IJLTEMAS | Volume XV, Issue V, May 2026

Vahn Froi B. Portades is currently pursuing a Bachelor of Science in Computer Engineering at Eulogio

"Amang" Rodriguez Institute of Science and Technology (EARIST) as a first-year college student. During his

senior highschool years at Electron College of Technical Education, he contributed to the development of a

capstone entitled "Nexus of Stem Learning", an educational website to assist upcoming STEM or STEM students

by providing answer subject-related questions and incorporating visual learning materials to enhance

understanding. The platform aimed to make STEM education more accesible,interactive,and effective for

students. Through the innovation and impact of the project, the team was awarded "First Place in the Capstone

Project Competition" recognizing its excellence and contribution to student learning and academic support.

Engr. Meshelle N. Fabro is a licensed Professional Computer Engineer and educator at the Eulogio “Amang”

Rodriguez Institute of Science and Technology (EARIST). She is currently pursuing a Master of Science in

Computer Engineering at Bulacan State University and has professional industry experience as a Technical

Engineer at Hewlett-Packard (HP) and an IT Engineer at IBM.She is also a TESDA CSS NC II and Trainers

Methodology Level I (TM1) holder, demonstrating her commitment to technical excellence and competency-

based education. Passionate about teaching and innovation, she is dedicated to guiding Computer Engineering

students in becoming industry-ready, competent, and highly skilled individuals equipped for the evolving

demands of the technology industry.